Web Based Timesheets - Cloud Based Timesheets

FAQ - Frequently Asked Questions

Is OnTrax a Cloud Based Timesheet or SaaS Timesheet Software?

Cloud Based Timesheets and SaaS Timesheets are essentially the same. Each term refers to software that is offered as a service rather than locally installed. OnTrax Timesheets is actually available as a Cloud Based / SaaS software solution as well as locally installed timesheet software depending on your needs.

Why use Cloud Based Timesheets / SaaS Timesheet Software?

Cloud Based Timesheets offer companies the ability to utilize a business solution without the associated costs of supporting the application themselves. The OnTrax Hosted solution is Cloud Based and offers companies the ability to utilize the software for a fraction of the cost by eliminating the hardware and support costs of a locally installed software package.

What types of benefits will I see using OnTrax Timesheets at my company?

Immediate benefits are typically seen in the form of reduced costs to collect employee data as well as user improved productivity. Additionally, companies will see improved margins and profits as users and managers become more efficient. As time moves on, the initial improvements may tend to level off as the benefits initially seen become a way of doing business. At this point a second round of benefits can often be seen as data collected allows for better planning, forecasting and resource allocation.

One customer reported that they used historical data when reorganizing their business unit/departments and improved employee work satisfaction, productivity and ultimately reduced their cost of doing business.

What types of companies can benefit from OnTrax Timesheets?

OnTrax was built to be completely flexible in order to fit diverse company needs. This flexibility allows companies from various industries and sizes to gain meaningful results from the use of OnTrax. Companies that have benefited from our system range from Fortune 500 companies to smaller boutique firms. One thing was for certain, they all had the desire and the will to improve their business.

What type of technology is OnTrax Timesheets built upon?

OnTrax Timesheets is built using state of the art Microsoft .NET technology. The product is 100% web based and easily deployable through out any LAN/WAN.

How long does it take to implement OnTrax Timesheets?

OnTrax Timesheets can be up and running in as little as a few hours. For customers who want to integrate the system into their existing infrastructure, 2 days including planning and setup is typically all that is required.

How does OnTrax handle user authorizations?

OnTrax offers complete flexibility when handling user authorizations. Users can be assigned any authorization individually or they can be assigned through the use of roles. This approach allows for detailed granular control or a quicker more generalized approach depending on your individual needs.

What if I just want to track my Time & Expenses, Billable hours etc.?

Time tracking is at the heart of the OnTrax Timesheets cost collection process. The system can be used to support a simple Time & Expense requirement for hourly employees, or as a robust Time & Billing application tracking hundreds of projects through out an entire organization.

Is Project Planning Required?

OnTrax does not require a project to be planned, in any form, to be able to track its related Time & Expenses. A basic project definition can be created and made immediately available for user postings. If desired, a plan can be created at a later date for an existing project.

What type of Project Planning does OnTrax Support?

OnTrax Timesheets supports planning either at a high level, which is fiscally based, or at a very low level down to the the project, unique task, day, hour(s) and user level. The common Work Breakdown Structure is utilized for the most detailed level of planning, giving users the ability to track the exact status of each phase and task in a project plan.

Does OnTrax Timesheets support Time & Billing functions?

OnTrax Timesheets was designed from the ground up to support both project planning & tracking functions as well as Time & Billing functions. No project planning is required for OnTrax to work as an easy to use Time & Billing application.